How to Run Both a Cash and Accrual Report

Overview

Some businesses need to view their financials on both a cash and accrual basis — for example, when preparing reports for tax purposes versus internal management review. Since Reach Reporting applies a single accounting basis setting per company, there are two methods you can use to produce both versions.

Method 1: Switch the Accounting Basis and Export Two Reports

The simplest approach is to export your report twice — once for each accounting basis.

Open the company and navigate to Settings.
Under General Settings, locate the Reporting Basis field and set it to Accrual.
Open your report and export it as a PDF.
Return to Company Settings and change the Accounting Basis to Cash.
Export the same report again as a PDF.

You will now have two separate PDF files — one reflecting accrual basis data and one reflecting cash basis data.

Note: Because there is no live text option for the accounting basis, any references to "Cash" or "Accrual" on the cover page or within the report will need to be updated manually before each export. To save time, consider duplicating the report and hardcoding the basis label into each copy — one titled for Cash and one for Accrual.

Method 2: Use a Consolidation to Display Both Bases Simultaneously

If you need to view or share cash and accrual data side by side — or maintain live access to both at the same time — you can use a consolidation to keep both versions available.

How to set this up:

In your workspace, click Consolidate.
Add the company to the consolidation. The workspace will include the company twice — once as a standalone entity and once as a consolidated view.
Set the single company to one accounting basis (for example, Accrual).
Set the consolidation to the other basis (for example, Cash).
Build your reports and dashboards against each version as needed. You can save metrics and statements as templates to quickly apply the same layouts to both.

This setup allows you to toggle between the two views at any time, and because the data is live, both versions will always reflect your most recent sync.

Which Method Should I Use?

Use Method 1 if you only need to produce both versions occasionally, such as at month-end or year-end, and a PDF export for each is sufficient.

Use Method 2 if you need ongoing, live access to both cash and accrual data — for example, if you are sharing dashboards with clients or building recurring reports that need to reflect both bases without manual updates each time.

Additional Tips

Dashboards: Dashboards are live and will always reflect the current accounting basis setting of the company or consolidation they are connected to. If you have built separate cash and accrual dashboards, publish them to the client portal from the correct company or consolidation accordingly.
Report labeling: Since there is no live text field for accounting basis, clearly labeling your reports (e.g., including "Cash Basis" or "Accrual Basis" in the report title or cover page) will help avoid confusion, especially when sharing multiple reports with clients.
Templates: Any metrics or statements you build can be saved as templates and reused across both the single company and the consolidation, reducing the time needed to maintain both versions.

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