Budgets by Class

Creating Budgets by Class in Reach Reporting

Reach Reporting offers multiple ways to create budgets by class or department, allowing you to subdivide your financial planning for more granular analysis. Whether you're using our native Budgets Pro feature or uploading Excel templates, you can create detailed budgets that break down performance by different business units.

Budgets Pro Budget by Class

Excel Class Budget

Option 1: Budgets Pro with Class Subdivision

Step 1: Create a New Budget

Click the Budgets section in the left menu
Select Create New
Choose the statements you want to budget for
Ensure your main bank account is selected

Step 2: Enable Class Subdivision

Enable the Subdivide by Class or Department option
Select the specific classes or departments to include in your budget
Note: Budgets Pro with Class Subdivision is only available for the Profit and Loss and is not available for the Balance Sheet and Cash Flow.
Note: Budgets Pro can handle up to 10 classes or departments at a time. Classes and departments cannot be combined in Budgets Pro. You can either create a budget with just classes or just departments.
- Need more than 10 classes or departments? Email us at support@reachreporting.com for more information.
Important: Budgets Pro cannot handle subclasses - only parent classes

Step 3: Configure Settings

Set the budget range and prefill the budget if desired
Name the budget and click Create
The creation process may take longer depending on the number of classes included

Step 4: Working with Subdivided Budgets Once created, you'll notice:

A funnel icon next to the budget name, indicating it's subdivided
The settings panel opens automatically with detailed options
Note: Subdivided budgets cannot be converted to normal budgets, and vice versa

Step 5: Navigation and Features

Use the dropdown menu next to the Profit and Loss tab to switch between classes
The Profit and Loss total view is read-only and aggregates all subdivisions
Balance Sheet and Cash Flow tabs function normally with a single shared view
The Data Sheet provides a single shared view for the entire budget
An Unspecified option handles unclassed data and classes not included in the subdivision

Step 6: Row Drivers and Management

Each row driver is tied to individual subdivisions
Apply specific drivers to selected classes or use different drivers for the same account across classes
Row structure and comments apply across the entire budget

Option 2: Excel Class Budget Upload

Step 1: Create Template

Click Budgets Forecast on the left-hand side
Click Create New and choose Use Excel
Select statements, budget date range, and pre-fill options
If pre-filling, you can filter by any loaded classes from a previous period
Click Download Excel Template

Step 2: Modify Template for Classes

Add a row at the top after the heading row labeled Class ID
Use this row to identify classes exactly as they appear in QuickBooks
For subclasses: Enter the subclass name as the Class ID (Excel budgets support subclasses)
- Note: QuickBooks will display subclasses as “Parent Name: Sub Name”. You do not need to enter “Parent Name: Sub Name” as the Class ID. Instead, just enter “Sub Name” as the Class ID
Copy the template block for each class you want to budget for
Adjust numbers for each account and month per class

Step 3: Upload and Use

Save your modified Excel file
In Reach, click Choose File and select your Excel budget
Give it a name - you'll see an Excel icon indicating the file type
Reach automatically combines all classes to create a consolidated budget

Key Differences

Budgets Pro:

Maximum of 10 classes or departments, with an option to add up to 25
Cannot handle subclasses - only main classes
Native integration with advanced subdivision features
Cannot convert between subdivided and normal budgets

Excel Class Budgets:

Can handle subclasses - enter subclass name as Class ID
More flexible for complex class structures
Requires manual template modification

QuickBooks Online and Xero Budgets:

Can handle subclasses when pulled directly from QBO or Xero
Automatically syncs with your QBO or Xero budget structure

Using Class Budgets

When building statements or metrics with class budgets:

A funnel icon appears above budget columns
Filters work the same as actual data with classes
Can be applied to both columns and rows
Features carry through to consolidations

Class budgets provide powerful insights for departmental performance analysis, cost center management, and multi-location businesses. Choose the method that best fits your organizational structure and reporting needs.

If you have questions about budgeting by class, feel free to send us a chat!

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